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BOARD/COMMITTEE: ~Facilities Steering Committee phase 2
DATE: November 5th, 2018
TIME: ~7:00 PM
LOCATION: Princeton Town Hall Annex
REQUESTED BY: ~Richard Chase, Chair
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“The listings of matters are those reasonably anticipated by the Chair 48 hours before said meeting, which may be discussed at the meeting.~ Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.”
LIST OF TOPICS TO BE DISCUSSED
- Review and approval on minutes of 10/22 and 10/29 meetings.
- JWA meeting preparation;
- RC call Margot Jones to introduce and establish schedule.
- List of questions to JWA next week, draft list of questions at end of this agenda
- RC and another FSC Committee member to visit JWA for discussions, date tbd
- What would it cost for Drafting revised floor plans, elevations and detailed cost model for two conceptual options?
- Plan to meet revised charge;
- Talk with JWA to better understand the conceptual proposals and the NFPA and Police standards and other information which drive the conceptual proposals and costs.
- Review JWA proposals A & B using the above standards and information.
- Refine options to limited number, All new “required minimum building”, Fire and EMS only, Fire, EMS & Police.
- Option additional construction requirements & costs for incorporating Façade of PC bld.
- Option additional construction requirements & costs for incorporating original classrooms of PC bld.
- From review, develop the above conceptual designs with input from citizens, format tbd.
- Work with Selectboard to secure small amount of funding ($10-25K) for the professional review, elevations, floor plans and cost modeling.
- Prepare for Town Meeting/ Vote to select option and approve funding for construction documents for the selected design only. Not for building construction.
- Pursue state bond bill money once full construction documents are completed.
- Review information from Chief Bennet on Townsend facility and his proposed modifications to the JWA plan and other facilities he has knowledge of that could help our understand of solutions developed and implemented by other towns.
- Morton Buildings has constructed over 1000 fire stations, EMS facilities, public use buildings, and municipal storage facilities.~Morton designBUILD is construction-driven design. mortonbuildings.com
- Proposed code of conduct policy review and recommendation if the Committee elects to make one.
- Review and approve next round of question and answers
- Opportunity for public questions and input.
Action items:
- All, provide questions for Townsend and JWA.
- RM & NC, to compile lists of questions and answers. To be reviewed at regular meetings and then posted
- RM to contact Morton Buildings for additional information on similar facilities, costs and processes.
- RC to contact Margot Jones to set up in person meeting at JWA office.
- JB to collect info on Townsend and Brookline NH stations and lessons learned
- BR & TO, please collect information on the process and requirements to secure State Bond Bill funds.
- JB & TK & MP, please help us collect and condense applicable portions of the NFPA and Police standards.
- NN how to pursue a add on for the JWA contract for cost analysis of the refined minimum building and options.
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Additional discussion points:
- What, specifically, are you looking for from Townsend regarding station 3 ? (Draft)
- Plans (Electronic version would be helpful)
- Cost with detail at medium level
- When constructed?
- How has the building met Town’s needs?
- Experience with building, issues and how will it handle growth?
- Lessons learned
- What is the minimum facility definition? What standards define it?
- The NFPA standards are voluminous, however there does not appear to be specific standard for a Fire/ EMS facility. Is this considered a normal building, or are there specific NFPA sections which deal with such a facility, if so what are they?
- What are the relevant standards for a Police Station, and where can they be found?
- Can a package steel building meet the requirements?
- What drives the costs of construction, particularly for a truck bay?
- There appears to be significant additional detail work for the current JWA proposals, please share additional documents such as the needs analysis driving the station features and size.
- We are looking to refine the previous conceptual designs into a “Minimum Facility” with optional integrating some options,
- Upgrade the new façade to incorporate design elements of the original school building
- Incorporate the façade of the original building
- Incorporate the original 4 classrooms into the new design.
- What would it cost to have JWA update the conceptual designs with these options, for conceptual elevations, floor plans and construction cost estimates?
- Could other activities be incorporated into this facility? If we were to expand the training rooms, could they serve as meeting rooms for example?
- Is there any cost savings or additional net costs for building Fire & EMS now and adding Police later?
- Additional questions to be added.
- Questions submitted to the Committee:
- Is there a way, given the Bagg Hall renovation was not approved, that we can incorporate meeting space in this new building?~ I understand concerns about emergency vehicles and pedestrians - but we deal with that now at the present location.~ We have lost a community center that was serving multiple groups, and it would be great to be able to incorporate that function into the new safety building.
- Given the urgent need for Fire & EMS, could we stage them first, with the Police at a later time?
- What is the status of well & septic systems? Have they been inspected? Work which may be required? No they have not been inspected. For the new construction, the septic system will have to meet Title V requirements for the proposed use. We are working with the appropriate people to have an analysis of the septic system conducted
- How does this project fit into the other town projects and expenses going forward?
Revised Charge (Approved at 10/22/18 meeting and submitted to Selectboard)
Develop, with the assistance of an architect, a refined version of the current proposals for a Public Safety Complex. This will include reviewing existing and new requirements and construction methods with the intent to meet the long term needs of the Public Safety Department while exploring ways to reduce the costs significantly. ~The refined proposals should include the choice of building all new or renovating and including a portion of the original building.~ The refined proposals should comply with appropriate public safety and building standards and include conceptual drawings and cost estimates.
Develop and execute a communication plan, using the information developed above, to inform voters for a town meeting to secure funding for the development of final plans & construction documents for a new public safety complex to be built at the Princeton center school site.~ The vote may include the choice of building all new or renovating and including a portion of the original building.~
Work jointly with the Select Board and the Town Administrator to obtain funding via the Bond Bill for the Public Safety complex.
Key points from previous meetings:
- JWA did a detailed analysis of needs and NFPA and Police standards which drive much of the building size and configuration. FSCp2 needs this level of detail so that we can complete the review.
- TO & BR Recommend the build new option be refined to be the “Minimum Building” which meets the standards. Then additional cost options to preserve the façade and the 4 classrooms of the old building.
- Bill Holder, to maintain Town debt to less than 7% of Town Budget would constrain total borrowing to $4M-6M over the next 3 years for all purposes including a public safety complex.
- UPCOMING MEETINGS~~MEETING/EVENT~~~EST. TIME~~~~~~~LOCATION
- Nov 13th Tuesday for Vet Day observance Regular Meeting~ 7:00 PM~Annex (Large Rm)
- Nov 19th Regular Meeting~ 7:00 PM~ Annex (Large Rm)
- Nov 26th Regular Meeting~ 7:00 PM~ Annex (Large Rm)
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